Must be at least a high school graduate, fast learner, takes inactive, able to work long hours and able to work in high stress environments.
- Assess formatting and production related requirements of the RFP and establish while working with the Proposal Manger formatting directives, production guidelines, schedules and production schedules
- Coordinate proposal effort among DTP, graphics support and writers
- Assist the proposal manager in developing/maintaining proposal schedule, templates, outlines and assignments
- Establish and maintain the graphics log
- Set up and manage the collaborative portal (e.g. Privia, SharePoint or others as customer requires)
- Create and maintain the proposal team contact list
- Handle all meetings (logistics, note taking and distributing meeting minutes)
- Coordinate and schedule meetings (conference calls, email notifications, and updates to the proposal team)
- Maintain the war room (supplies, cleaning up at end of day, documents on wall and graphics book)
- Ordering all supplies/materials needed for the proposal team and for production
- Arrange for meals and other special requirements as needed
- Coordinating with IT when issues arise